Submission of Annual Summary Reports


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    Legal grounds
    According to paragraph 1 of Article 30 of the Law no. 12/2000 "Voter Registration Law" republished in full by the Chief Executive's Dispatch no. 390/2008, a legal person that has been recognized as belonging to the industrial, commercial and financial sector, the labour sector or the professional sector must submit an annual summary report to the CPCS by the last working day of September each year.
    Consequences of failure to submit annual summary reports on time
    When a legal person does not submit an annual summary report within the statutory period mentioned above and fails to do so within the following five years, the voter registration will be suspended from the closing date of the next electors’ list display, taking place after the second failure to submit the report.



    When a legal person with suspended registration performs the obligations referred to in paragraph 1 of Article 30, the registration will be resumed from the closing date of the next electors' list display.



    When a legal person with suspended registration fails to submit an annual summary report within the following five years after the suspension, the voter registration will be cancelled from the closing date of the electors' list display that takes place five years after the suspension.







    Requirements for annual summary reports

    I. Legal person's basic information (including name, registration number at the Identification Services Bureau or voter registration number, correspondence address, contact phone number, and person-in-charge) and a photocopy of the identity card of the person signing an annual report.

    II. Summary of the activities organized or participated in the previous year in relation to its sector, with proof of at least one of such activities.

    III. The guidelines on the submission of annual summary reports by legal persons recognized as belonging to the industrial, commercial and financial sector, the labour sector or the professional sector are shown as below:

    Legal persons recognized as belonging to the industrial, commercial and financial sector
    Paragraph 1(3) of Chief Executive's Order No. 53/2013: A legal person must annually organize or participate in at least one activity related to the industrial, commercial and financial sector, particularly exchange trips, seminars, conferences, exhibitions, and forums.

    Legal persons recognized as belonging to the labour sector Paragraph 2(3) of Chief Executive's Order No. 53/2013: A legal person must annually organize or participate in at least one activity related to the labour sector, particularly exchange trips, seminars, conferences, exhibitions, and forums.

    Legal persons recognized as belonging to the professional sector Paragraph 3(3) of Chief Executive's Order No. 53/2013: A legal person must annually organize or participate in at least one activity related to its professional field, particularly exchange trips, seminars, conferences, exhibitions, and forums.

    Explanation on the requirements for a legal person to annually organize or participate in at least one activity related to its sector:

    1. If an association, in its general meetings, broad meetings and board of supervisors' meetings, conducts exchange or deliberation in relation to its sector, such as in-depth discussion and sharing of experience on the issues regarding the business environment, labour rights or development prospects of its industry or professional field, such meetings may be considered to meet the assessment criteria set out in Chief Executive's Order No. 53/2013.

    However, a meeting in which only daily affairs, increase/decrease in membership, and title change are involved shall not be considered as the activity referred to in the assessment criteria.

    2. If an association organizes or participates in an activity in relation to its sector as an event organizer, co-organizer, exhibitor, or sponsor, such activity may also be considered to meet the requirements of the assessment criteria.

    3. For cases where an association assigns or authorizes a representative to participate in an activity in relation to its sector in the name of the association, such activity may be considered to meet the requirements of the assessment criteria. However, the association should submit relevant information indicating the participation of its representative in the activity to the Standing Committee for the Coordination of Social Affairs for review and verification. For instance:

    1) Media reports on the participation of the representative in the activity;

    2) Photos taken at the activity venue clearly showing the name of the activity or the representative; if it is not so easy to see the representative in a group photo, the representative may make a supplementary statement beneath the photo.

    To clarify the capacity of a representative attending an activity, each natural person at the same activity is allowed to represent one association only.

    In the case where an individual participates in an activity on his/her own without assignment or authorization from his/her association, as it is difficult to verify the representativeness of his/her behaviour without the association's confirmation of his/her assignment as a representative because the individual can be a member of more than one association at the same time, such activity shall not be considered to meet the requirements of the assessment criteria.